Claiborne County Family Engagement Plan

 

  1. The Claiborne County Family Engagement Plan will be reviewed and revised, as needed, in the spring of each school year.
  2. The Claiborne County Parent Involvement Supervisor will assist Title I, Part A schools in planning and implementing effective family engagement activities to improve student academic achievement and school performance. This will be accomplished by serving on the schools’ advisory committees, if requested, provide parent training sessions for parents from all Title I, Part A schools, and by providing materials for schools to use in such trainings.
  3. The Claiborne County Parent Involvement Supervisor will conduct an annual evaluation of the content and effectiveness of the Family Engagement Plan. The evaluation will include an opportunity for parents to identify barriers preventing them from participating in parent activities provided by the schools and/or LEA.
  4. The Claiborne County Parent Involvement Supervisor will provide a brochure or pamphlet in English and Spanish for parents. This publication will contain information on how to request information about the professional qualifications of teachers and paraprofessionals who work with their children, a copy of the “Parents Right-to-Know”. This information is also included in the student handbook.
  5. A copy of the Family Engagement Plan for will be distributed to all parents through student handbooks and it will be posted on the www.claibornecountyschools.com web page.
  6. To the extent practicable, information posted to the “Parent Involvement” tab of the Claiborne County Schools website, will be in both English and Spanish. Announcement flyers pertaining to parent training sessions where a translator will be present, flyers will be provided in English and Spanish.
  7. A Parent Involvement Advisory Council will convene twice yearly, to oversee the planning and implementation of the Family Engagement Plan. Additional meetings will be planned as needed or correspondence will be conducted via email.
  8. The LEAs Parent Involvement Supervisor will provide a powerpoint presentation for each school’s annual meeting to discuss items indicated in the Every Student Succeeds Act (ESSA).
  9. The LEAs Parent Involvement Supervisor will assist Title I, Part A schools in developing a family engagement plan and programs.
  10. Claiborne County will provide parents access to educational resources needed to assist them in the academic success of their children. The Parent Involvement Supervisor will hold parent training sessions and provide materials for parents to use with their children.

 

CLAIBORNE COUNTY FAMILY ENGAGEMENT PLAN

 

PART I.          GENERAL EXPECTATIONS  

The Claiborne County School District agrees to implement the following statutory requirements:

  • The school district will put into operation programs, activities and procedures for the involvement of parents in all of its schools with Title I, Part A programs, consistent with the Every Student Succeeds Act (ESSA). Those programs, activities and procedures will be planned and operated with meaningful consultation with parents of participating children.
  • Consistent with ESSA, the school district will work with its schools to ensure that the required school-level Family Engagement policies meet the requirements of ESSA, and each includes, as a component, a school-parent compact.
  • The school district will incorporate this LEA Family Engagement plan into its LEA plan.
  • In carrying out the Title I, Part A Family Engagement requirements, to the extent practicable, the school district and its schools will provide full opportunities for the participation of parents with limited English proficiency, parents with disabilities, and parents of migratory children, including providing information and school reports required in an understandable and uniform format and, including alternative formats upon request, and, to the extent practicable, in a language parents understand.
  • If the LEA plan for Title I, Part A, is not satisfactory to the parents of participating children, the school district will submit any parent comments with the plan when the school district submits the plan to the State Department of Education.
  • The school district will involve the parents of children served in Title I, Part A schools in decisions about how the 1 percent of Title I, Part A funds reserved for Family Engagement is spent, and will ensure that not less than 95 percent of the one percent reserved goes directly to the schools.
  • The school district will be governed by the following statutory definition of family engagement, and expects that its Title I schools will carry out programs, activities and procedures in accordance with this definition:

Family Engagement means the participation of parents in regular, two-way, and meaningful communication involving student academic learning and other school activities, including ensuring—

(A) that parents play an integral role in assisting their child’s learning;

(B)  that parents are encouraged to be actively involved in their child’s education at school;

(C) that parents are full partners in their child’s education and are included, as appropriate, in decision-making and on advisory committees to assist in the education of their child;

(D) the carrying out of other activities, such as those described in ESSA.

 

 

PART II.   DESCRIPTION OF HOW DISTRICT WILL IMPLEMENT REQUIRED LEA FAMILY ENGAGEMENT PLAN COMPONENTS

 

  1. The Claiborne County School District will take the following actions to involve parents in the joint development of its LEA Family Engagement Plan:
  • Bi-Annual Parent Advisory Council Meetings
  • Email communication throughout school year
  • Annual Parent Survey Results
  • Website notices
  • Annual Parent Information meetings regarding federal programs at each school
  1. The Claiborne County School District will take the following actions to involve parents in the process of school review and improvement:
    • No schools are currently under review or improvement.
  1. The Claiborne County School District will provide the following necessary coordination, technical assistance, and other support to assist Title I, Part A schools in planning and implementing effective Family Engagement activities to improve student academic achievement and school performance:
  • The LEA’s Parent Involvement Supervisor will meet with each principal during the school year to provide specific information regarding federal requirements included in the Every Student Succeeds Act.  This information should be included in the School Improvement Plans.
  • The LEA’s Parent Involvement Supervisor will provide a Claiborne County Schools Family Engagement Information Booth at the Claiborne County Fair each September.
  • The LEA’s Parent Involvement Supervisor will provide each school with a power point to use at each school’s Annual Parent Meeting which explains requirements for Family Engagement and the 1% set-asides for Family Engagement, as well as reviews the other county-wide set-asides. A handout is provided for each parent. The form contains a detachable form to allow parents to make comments, suggestions or voice complaints.
  • The LEA’s Parent Involvement Supervisor will provide Lunch & Learn Sessions for parents of Pre-school age children through grade 12.
  • The LEA’s Parent Involvement Supervisor will provide parenting information sheets for distribution during the Parent Visitation Month each August, upon request by the schools.
  • The LEA’s Parent Involvement Supervisor’s office is located at the Claiborne County Board of Education in Tazewell, TN.   Activities, games, internet resources, parenting resources and grade appropriate academic materials are available for parents.
  • The LEA will provide monthly Parents as Reading Partners Newsletters to all students grades K-5 in Claiborne County Schools. The newsletters are also available for viewing on the Claiborne County Schools website. The Parent Involvement Supervisor will email copies of the newsletters to all parents who provide a valid email address.
  • The LEA Parent Involvement Supervisor will work with the Claiborne County Schools Social Worker, Special Education Supervisor, Consulting Classroom Teachers, Guidance Counselors, Migrant/ESL Home-School Liaison, PTO/PTA officers and principals to meet the needs and provide information for parents.
  • The LEA’s Migrant/ESL Home-School Liaison will provide, whenever feasible, translations for all notices, required forms, and other communications sent home to parents in a language they understand.
  • The LEA’s Parent Involvement Supervisor will work hand-in-hand with the school-based parent involvement contacts to provide assistance to families.
  • The LEA’s Parent Involvement Supervisor will update and edit the Parent Involvement tab on the Claiborne County Schools website.
  • The LEA’s Parent Involvement Supervisor will assist schools planning/scheduling Open House/Orientations and family engagement events throughout the school year.
  • The LEA’s Parent Involvement Supervisor will conduct and/or provide other parent training sessions as needed or requested, i.e. homework tips, technology training, reading and math tips, etc.
  • The LEA’s Parent Involvement Supervisor will work with school administrators to plan and conduct celebrations at each school.
  • The LEA’s Parent Involvement Supervisor will provide a table with academic resources for parents/students at each school’s open house/orientation in the fall.

 

  1. The Claiborne County School District will coordinate and integrate family engagement strategies in Part A with family engagement strategies under the following other programs by:
  • Accepting parents from any and all Pre-K programs within the Claiborne County School District.
  • Providing access to all academic and parent resources for parents whose children attend a Head Start Program and/or Clinch Powell Head Start Program for developmentally delayed children in the Claiborne County School District area.
  1. The Claiborne County School District will take the following actions to conduct, with the involvement of parents, an annual evaluation of the content and effectiveness of this Family Engagement plan in improving the quality of its Title I, Part A schools. The evaluation will include identifying barriers to greater participation by parents in Family Engagement activities (with particular attention to parents who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background).  The school district will use the findings of the evaluation about its Family Engagement Plan and activities to design strategies for more effective family engagement, and to revise, if necessary (and with the involvement of parents) its Family Engagement Plan/Policies.
  • The LEA’s Parent Involvement Supervisor will conduct an annual parent survey of all Title I students. A copy of the survey is accessed through an electronic link on the Parent Involvement Tab on the Claiborne County Schools Website.
  • Summaries of the data collected from the surveys are provided to each principal and are used for development of the following year’s Family Engagement Plan and Policies.
  • An annual planning meeting open to all parents of students in each school receiving Title I funds will be held in the fall at each school to receive suggestions, discuss barriers, and develop a preliminary Family Engagement Plan.

The LEA’s Parent Involvement Supervisor will conduct biannual meetings of the Parent Advisory Council to review, revise and formulate the final draft of the Family Engagement Plan. Additional revisions will be accomplished through email and telephone communications. Information gleaned from the annual parent meeting, parent surveys, email correspondence, telephone logs and personal contacts will be considered when formulating the final drafts of the Family Engagement Plan.

  1. The Claiborne County School District will build the schools’ and parents’ capacity for strong family engagement, in order to ensure effective involvement of parents and to support a partnership among the school involved, parents, and the community to improve student academic achievement, through the following activities specifically described below:
  2. The school district will, with the assistance of its Title I, Part A schools and the Testing/Textbook Supervisor, provide assistance to parents of children served by the school district or school, as appropriate, in understanding topics such as the following:
  • TN State Academic Content Standards,
    • On the Claiborne County Schools website, information will be compiled with the direct involvement of the Parent Advisory Council which includes content regarding the State’s academic content standards and an internet link to a sight providing detailed descriptions of the content standards.
  • TN State Student Academic Achievement Standards,
    • On the Claiborne County Schools website, information will be compiled with the direct involvement of the Parent Advisory Council which includes content regarding the State’s academic achievement standards and an internet link to a sight providing detailed descriptions of the content standards.
  • TN State and Local Academic Assessments including alternate assessments,
    • On the Claiborne County Schools website, information will be compiled with the direct involvement of the Parent Advisory Council which includes content regarding academic assessments and the programs used to reach the academic standards set by the state.
  • The requirements of Part A,
    • Are provided through distribution of the Family Engagement Plan.  A copy of the Family Engagement Plan are posted on the Claiborne County Schools Website.  Also,  a copy of the Plan/Policy is distributed to all parents through the student handbook.
  • How to monitor their child’s progress,
    • Schools provide progress reports mid quarter, parent/teacher conferences are scheduled three times a year and they can be scheduled at a parent’s request throughout the school year, as well.
    • Parent Visitation Month is scheduled for the month of August for all Claiborne County Schools. Teachers will be available for parent/teacher conferences by appointment as needed.  Each school will conduct various events for parents during this time.
    • Report cards are distributed each nine weeks.
    • Various schools have teacher email addresses available for parents and private social media sites have been established by some schools.
    • A link to each school is accessible at claibornecountyschools.com
  • How to work with educators:
    • The LEA’s Parent Involvement Supervisor will council with parents via telephone, email and in person regarding scheduling meeting with teacher, counselors, principals etc. Parents are encouraged to make appointments with school personnel when the need arises. Parents are encouraged to volunteer to work in and for the schools as needed.
  • Materials, for example: construction paper, poster board, backpacks and school supplies, are made available for parents at no cost.

 

  1. The school district will, with the assistance of its schools, provide materials and training to help parents work with their children to improve their children’s academic achievement, such as literacy training, and using technology, as appropriate, to foster family engagement:
  • The LEAs Parent Involvement Supervisor will conduct and/or provide other parent training sessions as needed or requested, i.e. homework tips, technology training, reading and math tips, etc.

The school district will, with the assistance of school administrators, educate its teachers, pupil services personnel, and other staff, in how to reach out to, communicate with, and work with parents as equal partners and in how to implement and coordinate parent programs and build ties between parents and schools, by:

  • Meeting with each school principal during the fall semester to provide them with specific information regarding strategies to use to communicate effectively with parents. This information should be included in each school improvement plan.
  • Assisting and guiding school administrators and committee members in planning parent activities and revising school Family Engagement Plans.
  • The LEA’s Parent Involvement Supervisor will meet with all school administrators who will, in turn, meet with each school’s faculty to discuss the development of and use of the School/Home Compact, Family Engagement Plans and using parent volunteers.

The school district will take the following actions to ensure that information related to the school and parent programs, meetings, and other activities, is sent to the parents of participating children in an understandable and uniform format, including alternative formats upon request, and, to the extent practicable, in a language the parents can understand:

  • The LEA’s Migrant/ESL Home-School Liaison will provide, whenever feasible, translations for all notices, required forms, and other communications sent home to parents in a language they understand.
  • The LEA’s Migrant/ESL Home-School Liaison will translate, whenever feasible, for parent meetings, IEP meetings, parent/teacher conferences, disciplinary hearings, testing, health related appointments and registration.

PART III.  APPROVAL

This LEA Family Engagement Plan has been developed jointly with, and agreed upon with, parents of children participating in Title I, Part A programs in the Claiborne County School System and members of the Parent Advisory Council.  The school district will distribute this plan to all parents of participating Title I, Part A children through student handbooks.