Claiborne County Parent and Family Engagement Plan 2019-20

REVISED January 14, 2019

 In support of strengthening student academic achievement, the Claiborne County School District receives Title I, Part A funds and therefore must jointly develop with, agree on with, and distribute to parents and family members of participating children a written parent and family engagement policy that contains information required by Section 1116(a) (2) of the Every Student Succeeds Act (ESSA). The policy establishes the district’s expectations and objectives for meaningful parent and family engagement and describes how the district will implement a number of specific parent and family engagement activities.

The Claiborne County School District agrees to implement the following requirements as outlined by Section 1116: 

  • The school district will put into operation programs, activities, and procedures for the engagement of parents and family members in all of its schools with Title I, Part A programs. These programs, activities, and procedures will be planned and operated with meaningful consultation with parents and family members of participating children.
  • Consistent with Section 1116, the school district will work with its schools to ensure that the required school-level parent and family engagement policies meet the requirements of Section 1116(b) of the ESSA, and each include as a component a school-parent compact consistent with Section 1116(d) of the ESEA.
  • In carrying out the Title I, Part A parent and family engagement requirements to the extent practicable, the school district and its schools will provide full opportunities for the participation of families with limited English proficiency, limited literacy, disabilities, of migratory children, who are economically disadvantaged, or are of any racial or ethnic minority background, including providing information and school reports required under Section 1111 of the ESSA in an understandable and uniform format including alternative formats upon request and, to the extent practicable, in a language families understand.
  • If the district plan for Title I, Part A, developed under Section 1112 of the ESEA, is not satisfactory to the families of participating children, the school district will submit any parent comments with the plan when the school district submits the plan to the state department of education.
  • The school district will be governed by the following definition of family engagement and expects that its Title I schools will carry out programs, activities, and procedures in accordance with this definition in Section 8101 of the ESSA:

Family engagement means the participation of families in regular, two-way, and meaningful communication involving student academic learning and other school activities, including ensuring:

(A) families play an integral role in assisting their child’s learning;

(B) families are encouraged to be actively involved in their child’s education at school;

(C) families are full partners in their child’s education and are included, as appropriate, in decision-making and on advisory committees to assist in the education of their child; and

(D) other activities are carried out, such as those described in Section 1116 of the ESEA.

The Claiborne County School District agrees to implement the following statutory requirements:

  • The school district will put into operation programs, activities and procedures for the involvement of parents in all of its schools with Title I, Part A programs, consistent with the Every Student Succeeds Act (ESSA). Those programs, activities and procedures will be planned and operated with meaningful consultation with parents of participating children.
  • Consistent with ESSA, the school district will work with its schools to ensure that the required school-level Family Engagement policies meet the requirements of ESSA, and each includes, as a component, a school-parent compact.
  • The school district will incorporate this LEA Family Engagement plan into its LEA plan.
  • In carrying out the Title I, Part A Family Engagement requirements, to the extent practicable, the school district and its schools will provide full opportunities for the participation of parents with limited English proficiency, parents with disabilities, and parents of migratory children, including providing information and school reports required in an understandable and uniform format and, including alternative formats upon request, and, to the extent practicable, in a language parents understand.
  • If the LEA plan for Title I, Part A, is not satisfactory to the parents of participating children, the school district will submit any parent comments with the plan when the school district submits the plan to the State Department of Education.
  • The school district will involve the parents of children served in Title I, Part A schools in decisions about how the 1 percent of Title I, Part A funds reserved for Family Engagement is spent, and will ensure that not less than 95 percent of the one percent reserved goes directly to the schools.
  • The school district will be governed by the following statutory definition of family engagement, and expects that its Title I schools will carry out programs, activities and procedures in accordance with this definition:

Family Engagement means the participation of parents in regular, two-way, and meaningful communication involving student academic learning and other school activities, including ensuring—

(A) That parents play an integral role in assisting their child’s learning;

(B)  That parents are encouraged to be actively involved in their child’s education at school;

(C) that parents are full partners in their child’s education and are included, as appropriate, in decision-making and on advisory committees to assist in the education of their child;

(D) The carrying out of other activities, such as those described in ESSA.

 JOINTLY DEVELOPED

The Claiborne County School District will take the following actions to involve parents and family members in jointly developing its LEA plan under Section 1112, and the development of support and improvement plans under paragraphs (1) and (2) of Section 1111(d) of the ESEA:

The Claiborne County School District will coordinate and integrate family engagement strategies in Part A with family engagement strategies under the following other programs by:

  • Accepting parents from any and all Pre-K programs within the Claiborne County School District.
  • Providing access to all academic and parent resources for parents whose children attend a Head Start Program and/or Clinch Powell Head Start Program for developmentally delayed children in the Claiborne County School District area.
  • The Claiborne County School District will take the following actions to conduct, with the involvement of parents, an annual evaluation of the content and effectiveness of this Family Engagement plan in improving the quality of its Title I, Part A schools. The evaluation will include identifying barriers to greater participation by parents in Family Engagement activities (with particular attention to parents who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background).  The school district will use the findings of the evaluation about its Family Engagement plan and activities to design strategies for more effective family engagement, and to revise, if necessary (and with the involvement of parents) its Family Engagement Plan/Policies.
  • The LEA’s Parent Involvement Supervisor will conduct an annual parent survey of all Title I students. A copy of the survey is accessed through an electronic link on the Parent Involvement Tab on the Claiborne County Schools Website.
  • Summaries of the data collected from the surveys are provided to each principal and are used for development of the following year’s Family Engagement Plan and Policies.
  • An annual planning meeting open to all parents of students in each school receiving Title I funds will be held in the fall at each school to receive suggestions, discuss barriers, and develop a preliminary School Improvement Plan.

The LEA’s Parent Involvement Supervisor will conduct biannual meetings of the Parent Advisory Council to review, revise and formulate the final draft of the Family Engagement Plan and Policies. Additional revisions will be accomplished through email and telephone communications. Information gleaned from the annual parent meeting, parent surveys, email correspondence, telephone logs and personal contacts will be considered when formulating the final drafts of the Family Engagement Plan and Policies.

  • The Claiborne County School District will build the schools’ and parents’ capacity for strong family engagement, in order to ensure effective involvement of parents and to support a partnership among the school involved, parents, and the community to improve student academic achievement, through the following activities specifically described below:
  • The school district will, with the assistance of its Title I, Part A schools and the Testing/Textbook Supervisor, provide assistance to parents of children served by the school district or school, as appropriate, in understanding topics such as the following:
  • TN State Academic Content Standards,
  • On the Claiborne County Schools website, information will be compiled with the direct involvement of the Parent Advisory Council which includes content regarding the State’s academic content standards and an internet link to a sight providing detailed descriptions of the content standards.
  • TN State Student Academic Achievement Standards,
  • On the Claiborne County Schools website, information will be compiled with the direct involvement of the Parent Advisory Council which includes content regarding the State’s academic achievement standards and an internet link to a sight providing detailed descriptions of the content standards.
  • TN State and Local Academic Assessments including alternate assessments,
  • On the Claiborne County Schools website, information will be compiled with the direct involvement of the Parent Advisory Council which includes content regarding academic assessments and the programs used to reach the academic standards set by the state.
  • The requirements of Part A,
  • Are provided through distribution of the Family Engagement Plan and Policies. A copy of the Family Engagement Plan and Policies are posted on the Claiborne County Schools Website.  Also, a copy of the Plan/Policy is distributed to all parents through the student handbook.
  • How to monitor their child’s progress,
  • Schools provide progress reports mid quarter, parent/teacher conferences are scheduled three times a year and they can be scheduled at a parent’s request throughout the school year, as well.
  • Parent Visitation Month is scheduled for the month of August for all Claiborne County Schools. Teachers will be available for parent/teacher conferences by appointment as needed.  Each school will conduct various events for parents during this time.
  • Report cards are distributed each nine weeks.
  • Various schools have teacher email addresses available for parents and private social media sites have been established by some schools.
  • A link to each school is accessible at claibornecountyschool.com

TECHNICAL ASSISTANCE

The Claiborne County School District will provide the following coordination, technical assistance, and other support necessary to assist and build capacity of all Title I, Part A schools in planning and implementing effective parent and family engagement activities to improve student academic achievement and school performance, which may include meaningful consultation with employers, business leaders, and philanthropic organizations, or individuals with expertise in effectively engaging parents and family members in education:

  • District level employees will work with all stakeholders:
  • The LEA’s Parent Involvement Supervisor will council with parents via telephone, email and in person regarding scheduling meeting with teacher, counselors, principals etc. Parents are encouraged to make appointments with school personnel when the need arises. Parents are encouraged to volunteer to work in and for the schools as needed.
  • Materials, for example: construction paper, poster board, backpacks and school supplies, are made available for parents at no cost.
  • The school district will, with the assistance of its schools, provide materials and training to help parents work with their children to improve their children’s academic achievement, such as literacy training, and using technology, as appropriate, to foster family engagement:
  • The LEAs Parent Involvement Supervisor will conduct and/or provide other parent training sessions as needed or requested, i.e. homework tips, technology training, reading and math tips, etc.
  • The school district will, with the assistance of school administrators, educate its             teachers, pupil services personnel, and other staff, in how to reach out to, communicate    with, and work with parents as equal partners and in how to implement and coordinate parent programs and build ties between parents and schools, by:
  • Meeting with each school principal during the fall semester to provide them with specific information regarding strategies to use to communicate effectively with parents. This information should be included in each school improvement plan.
  • Assisting and guiding school administrators and committee members in planning parent activities and revising school Family Engagement Plans and Policies.
  • The LEA’s Parent Involvement Supervisor will meet with all school administrators who will, in turn, meet with each school’s faculty to discuss the development of and use of the School/Home Compact, Family Engagement Plans and using parent volunteers.
  • The school district will take the following actions to ensure that information related to the school and parent programs, meetings, and other activities, is sent to the parents of participating children in an understandable and uniform format, including alternative formats upon request, and, to the extent practicable, in a language the parents can understand:
  • The LEA’s Migrant/ESL Home-School Liaison will provide, whenever feasible, translations for all notices, required forms, and other communications sent home to parents in a language they understand.
  • The LEA’s Migrant/ESL Home-School Liaison will translate, whenever feasible, for parent meetings, IEP meetings, parent/teacher conferences, disciplinary hearings, testing, health related appointments and registration.

ANNUAL EVALUATION

The Claiborne County School District will take the following actions to conduct, with the meaningful involvement of parents and family members, an annual evaluation of the content and effectiveness of this parent and family engagement policy in improving the academic quality of its Title I, Part A schools. The evaluation will include identifying barriers to greater participation by families in activities (with particular attention to families who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background). The evaluation will also include identifying the needs of parents and family members to assist with the learning of their children, including engaging with school personnel and teachers and strategies to support successful school and family interactions. The school district will use the findings of the evaluation about its parent and family engagement policy to design evidence-based strategies for more effective family engagement, and to revise, if necessary, its parent and family engagement policies.

The Claiborne County School District will evaluate the Parent and Family Engagement Plan by conducting meetings to solicit stakeholder input and feedback by:

  • Scheduling Community Awareness Meetings to asses, review and revise the plan on an ongoing basis.
  • Hold Parent Advisory Meeting to prioritize the needs of the students, parents and family members.
  • Provide surveys to students, parents and teachers within the school district to determine the

RESERVATION OF FUNDS

The Claiborne County School District will share with parents and family members the budget for parent and family engagement activities and programs by:

  • Providing the Parent and Family Engagement funding amounts and sources with parents during the Community Awareness Meetings and the Parent Advisory Meetings.
  • Post the amounts provided to each of the schools within the district on the Parent Involvement Tab on the Claiborne County Schools Homepage.
  • Provide a written copy of the funding available to each of the schools within the district, on hand, at the Claiborne County Schools District Office for all stakeholders to access at their convenience.

The Claiborne County School District will involve family members in providing input into how the funds are used by:

  • Involving the parents and family members of children served in Title I, Part A schools in decisions about how the 1 percent of Title I, Part A funds reserved for parent and family engagement is spent during Parent Advisory and Community Awareness Meetings. This will ensure that not less than 90 percent of the 1 percent reserved goes directly to Title I schools.

 COORDINATION OF SERVICES

The Claiborne County School District will coordinate and integrate parent and family engagement strategies with parent and family engagement strategies, to the extent feasible and appropriate, with other relevant federal, state, and local laws and programs including LEA Administered Pre-K Programs, Clinch Powell Head Start Programs, the Parent Resource Center that encourage and support families in more fully participating in the education of their children.

BUILDING CAPACITY OF PARENTS AND FAMILY MEMBERS

 The Claiborne County School District will, with the assistance of its Title I schools, build families’ capacity for strong family engagement by providing materials and training on such topics as literacy training and using technology (including education about the harms of copyright piracy) to help families work with their children to improve their children’s academic achievement. Assistance will also be provided to parents and families in understanding the following topics:

  • The challenging state academic standards;
  • The state and local academic assessments including alternate assessments;
  • The requirements of Title I, Part A;
  • How to monitor their child’s progress; and
  • How to work with educators.

BUILDING CAPACITY OF SCHOOL STAFF

The Claiborne County School District will, with the assistance of its schools and families, educate its teachers, specialized instructional support personnel, principals, and other school leaders, and other staff in the value and utility of contributions of families, and in how to reach out to, communicate with, and work with families as equal partners, implement and coordinate parent programs, and build ties between families and schools by providing professional development to administrators and teachers within each school in the school district.  Included in the professional development trainings will be information regarding federal and state requirements in the development of each Parent and Family Engagement Policy for each school.

ADOPTION

This Parent and Family Engagement Plan has been developed jointly and agreed on with parents and family members of children participating in Title I, Part A programs.

This policy was adopted by the Claiborne County School District on February 14, 2018 and will be in effect for the period of the 2018-19 school year. The school district will distribute this policy to all families of participating Title I, Part A children on or before August 15, 2018.